There are a number of health and safety documents we require from exhibitors before the event. This depends on your stand type and is explained below.

Please scroll further down if you have a space only stand.

Shell Scheme Stands 

All shell scheme stand exhibitors are required to complete the following steps in advance of the event, to ensure your stand is correctly set up for your arrival from 12:00pm on Tuesday 25 August (times subject to change until June 30th 2026).

1. Complete the Shell Scheme Stand Online Form

All shell scheme exhibitors must complete the online Shell Scheme Stand Form no later than Friday, July 17th 2026.

This form takes approximately 7 minutes to complete and ensures we have the correct information to prepare your stand. We recommend submitting the form as soon as your stand plans are confirmed, as some activities may require advance approval from the Health & Safety Team.

Please have the following details to hand before completing the form, as you cannot save your progress and return later:

  • Stand Number and Stand Type
  • Insurance Certificate for upload (for shell scheme stands we request a minimum coverage of SGD $1 million covering 25-27 August 2026, valid for an Exhibition within Singapore.)
  • Details of any activities you intend to carry out on your stand e.g. food or beverage sampling, or a display vehicle
  • Contact details for the person responsible for your company’s health and safety onsite

Note: if you are bringing your own stand that exceeds 2.4m you will need to request a Fascia Removal - please ensure you tick this option when you complete the form.

> Click HERE to open the Compulsory Stand Form < 

2. Complete the Sands Expo and Convention Centre Workplace Safety & Health (WSH) Industry Briefing

All exhibitors and contractors must complete the Sands Expo and Convention Centre Workplace Safety & Health (WSH) Industry Briefing prior to arriving onsite. This is a mandatory requirement for everyone working within the venue.

> Click HERE to open the WSH briefing 

Once completed, you will need to have your confirmation email to hand whilst onsite. The venue may carry out spot-checks and if you cannot produce your certificate, you will need to stop working whilst you complete the briefing.

3. Personal Protective Equipment (PPE) Requirements

Suitable PPE must be worn at all times by contractors and exhibitors during the build and breakdown of the event. This includes, but is not limited to:

  • High-visibility vest
  • Appropriate protective footwear (no open toed shoes or high heels)

Failure to comply with PPE requirements will result in your delayed access to the hall.

 

If you have any queries, please don't hesitate to reach out to your Account Manager.

Space Only Stands

All space only stand exhibitors are required to complete the following steps in advance of the event, to have your build plans approved by both the venue and the event Heath and Safety Team. You can view the Stand Build Regulations for the event here. 

1. Complete the Stand Activities Form

All exhibitors must complete the Stand Activities form no later than Friday, July 17th 2026.

> Click HERE to open the Space Only Activities Form <

2. Submit all Health and Safety Documents

Space Only exhibitors must submit their stand plans and supporting documents for review no later than Friday, July 17th 2026.

The more complex your space only structure is, the more information will be required. You must share the following:

  • Risk Assessment (template found here)

  • Method Statement - Safe Work Procedures (template found here)

  • BizSafe Certificate

  • Insurance Certificate (for all space only stands, we request a minimum coverage of SGD $3 million covering 24-27 August 2026, valid for an Exhibition within Singapore)

  • 3D Rendering including dimensions

Please email the above documents to samchan@opt-safe.com and tbsasia@sunyauexpo.com.sg for review, and copy in your Account Manager. To ensure there is no delay with processing the documents, please use the email subject 'TBS Asia 2026 H&S Forms - Company Name, Stand Number'.

Kindly note:

  • All contractors will need to submit a performance bond of SGD $50/sqm to Sunyau Expo. For more information, please reach out to tbsasia@sunyauexpo.com.sg.

  • All external contractors will need to request Vehicle Passes from Sunyau Expo, please reach out to tbsasia@sunyauexpo.com.sg.

Space Only Stands are not provided with flooring or any build. If you have not yet arranged a contractor to build your stand, reach out to Sunyau Expo, our Show Contractors, who may be able to help. All Space Only stands must provide their own flooring, it is not possible to use the venue floor within your stand space. This is available to hire from Sunyau Expo

3. Complete the Sands Expo and Convention Centre Workplace Safety & Health (WSH) Industry Briefing

All exhibitors and contractors must complete the Sands Expo and Convention Centre Workplace Safety & Health (WSH) Industry Briefing prior to arriving onsite. This is a mandatory requirement for everyone working within the venue.

> Click HERE to open the WSH briefing 

Once completed, you will need to have your confirmation email to hand whilst onsite. The venue may carry out spot-checks and if you cannot produce your certificate, you will need to stop working whilst you complete the briefing.

4. Personal Protective Equipment (PPE) Requirements

All personnel must wear PPE as required by Marina Bay Sands WSH requirements and the nature of the work being undertaken:

  • High-visibility clothing must be worn at all times whilst working within the venue.
  • Open-toed footwear, sandals and high heels are prohibited during build-up and breakdown periods.
  • Additional PPE, including safety footwear, safety helmets, eye protection, gloves, respiratory protection and fall-arrest equipment, must be worn where required by the nature of the activity being undertaken in alignment with the risk assessment which has been carried out.

The Organiser and Venue reserve the right to refuse entry to, or remove from the venue, any individual not wearing the required PPE or undertaking work in an unsafe manner.

Further details can be found in the Stand Build Regulations here. 

 

 

If you have any queries relating to the show, please don't hesitate to reach out to your Account Manager.

Any Health and Safety queries can be directed to OptSafe at samchan@opt-safe.com

Display Vehicles

If you wish to have a vehicle displayed within your stand space at the event, please complete this application form.

The deadline to submit this form is Friday, 17 July 2026.